office (806) 342-HPDS
fax (866) 724-0890
info@hpdsolutions.com
Document Imaging/Conversion
A little too much paper?
Do you spend most of your time hunting down files and data so you or your employees can do their job? Do you process an invoice just knowing it will never be seen again?
Consider these facts :
Paper filing systems grow 22% per year.
Over 40% of the data utilized on the job is not readily accessible.
Support personnel spend up to 60% of their time searching for paper.
Managers spend 2 to 4 hours a day looking for information!
When information is buried in paper files, productivity, performance
and profits are negatively affected, weakening an organization’s
ability to conduct business
Before taking on a document conversion project you need to know what the goal of the project is. It could be as simple as getting rid of a few boxes of old files that are taking up space in a storage closet, to a full on conversion to a paperless office. Regardless of the scope of the conversion, our experience has shown us that utilizing a project management approach is the best practice to meeting your business needs and goals. It all starts with gaining a clear understanding of your organizations processes, technology, culture and the most important factor, your people. It has been our experience that the key to a successful document conversion project is to utilize proven conversion methods and technology solutions. And document imaging is just one step in the process.
Our experts provide the knowledge, skills and support for your conversion. Utilizing our state of the art technologies and processes, we can provide your organization with the highest quality scanned files and coded data available in the industry today.
Return on investment (ROI) is a real consideration in document conversion. Some of the reasons to convert to digital document storage may be as close as the filing cabinet. How much does it cost for those file cabinets to just take up space? Is that office space you could convert into another desk? Does that new found space mean another employee ? And does another employee equal increased sales or customer service? Click here to download an ROI calculator
High Plains Data Solutions provides competitive pricing and the highest quality document conversion services. With over thirty (35) years of industry experience, our Team and strategic partners provide document management services to the private and public sector
Our document management and imaging services include: Document/Content Management Software and Consulting solutions, File Scanning and Imaging Services, Large Format Scanning, Microfiche Conversion, Electronic File Conversion (to PDF, TIFF, JPG, GIF, PNG and numerous file formats), Optical Character Recognition (OCR), and File Naming and Indexing Services.
DOCUMENT IMAGING CONVERSION We can scan and index your documents to your specifications and provide them to you on the media of your choice for access on your existing PC's. Search and retrieval of documents from CD is as easy as typing in the search criteria (e.g. name, SSN, etc.) and the document is displayed in seconds. We can scan and index in our Amarillo office our bring our equipment to your site.
MICROGRAPHIC FILMING AND PROCESSING
We utilize a certified Kodak Micrographic Processing Lab conforming
to the highest standards of micrographic filming and quality
control. We use only Kodak film and developing supplies. Our lab’s
current customer base includes medical offices, hospitals, auto
dealerships, and government agencies including filming of sensitive
documents for the WIPP site outside of Carlsbad, New Mexico. Your
documents can be filmed at our partner’s site in El Paso or on-site
at your location.
MICROFILM CONVERSION TO CD/DIGITAL
Microfilm based businesses can utilize our film to CD/Digital
conversion services to provide swift and easy, multi-user access to
images, while retaining their microfilm base.
IMAGE CONVERSION TO MICROFILM
To satisfy long-term retention requirements, we can convert your
images to microfilm for pennies an image. We accept and convert from
multiple types of media including zip disk, jazz disk and tape.
